Archiving Policy

The Hyderabad Journal of Sciences (HJS) is committed to ensuring the long-term accessibility, preservation, and availability of its published content. This Archiving Policy outlines the steps and practices the journal follows to ensure the sustainability and accessibility of its research for future generations.

1. Digital Archiving

  • Permanent Online Access: All articles published in Hyderabad Journal of Sciences are permanently archived and accessible via the journal’s official website. The content is made freely available to researchers, institutions, and the public, promoting the exchange of scientific knowledge.

  • DOI Assignment: Each published article is assigned a Digital Object Identifier (DOI) to ensure that it remains identifiable and citable, even if the journal’s website changes or the article is moved to a different platform.

  • Trusted Repositories: The journal ensures that its published content is archived in multiple trusted digital repositories to guarantee long-term access. These repositories include:

    • LOCKSS (Lots of Copies Keep Stuff Safe)

    • CLOCKSS (Controlled LOCKSS)

2. Print Archiving

  • Print-on-Demand: While HJS primarily focuses on digital publication, printed versions of the journal or individual articles are available through a print-on-demand service. Authors, institutions, and readers may request printed copies of specific issues or articles.

  • Institutional Libraries: Printed copies of each issue are made available for distribution to institutional libraries, universities, and research centers that request hard copies. Printed archives are stored in reputable libraries to ensure access.

  • Quality Standards: Printed copies are produced to meet high-quality standards, ensuring that the physical copies are as accessible and well-preserved as the digital versions.

3. Preservation and Backup

  • Long-Term Preservation: The journal partners with reliable digital archiving services to ensure that all published content is preserved for future access. In the event of a system failure or website downtime, backup copies are available in secure archives.

  • Data Security: The journal adheres to the highest standards of data security to protect the intellectual property and privacy of the authors and contributors. All content is regularly backed up to ensure its integrity.

4. Open-Access and Availability

  • Free Access: All content published in Hyderabad Journal of Sciences is open-access and available for free on the journal's website. There are no access fees for reading, downloading, or citing published articles, ensuring that research is widely disseminated.

  • Content Retention: Articles will remain available on the journal’s website and other linked repositories indefinitely. This approach ensures that researchers and institutions can continuously access the content, even after publication.

5. Third-Party Archives and Repositories

  • In addition to the journal’s own website, published content is archived in international third-party repositories like

    • Google Scholar (for indexing and citation tracking)

    • ResearchGate (for sharing and networking)

    • Zenodo (for open-access preservation)

6. Policy for Retracted or Withdrawn Articles

  • Retraction: In cases where an article is retracted after publication due to errors or ethical violations, a retraction notice will be published alongside the original article. The retraction will include an explanation of why the article was retracted, maintaining transparency.

  • Article Withdrawal: Articles withdrawn by the authors before publication will be removed from the digital archives. However, information about the withdrawal will be retained in the journal’s records to prevent confusion.

7. Legal Compliance and Ethical Guidelines

  • Copyright Compliance: All published works in the Hyderabad Journal of Sciences comply with copyright laws. Authors retain the copyright to their work, but they grant the journal the right to publish and distribute the content in both digital and print formats. This ensures long-term preservation of the content.

  • Open Access and Reuse: The journal adheres to open-access policies, allowing researchers to reuse and share the published material within the boundaries of copyright and citation rules.

8. Regular Monitoring and Review

  • The journal’s editorial board continuously monitors and reviews the effectiveness of its archiving practices. Any necessary updates are made to ensure the sustainability and long-term availability of the content. The journal also ensures that archived content remains searchable, discoverable, and accessible for a global audience.